The 3 Most Common Pitfalls in Corporate Entertainment

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As the event management industry continues to grow and attract new talent, many individuals new to the industry will make common mistakes that are completely avoidable. The only way to avoid these mistakes is to learn how to detect the signs that will ultimately lead to one of these pitfalls.

Pitfall # 1 – Entertainment for Entertainment Sake

The fact is within the scope of an event, the entertainment should play a key role in supporting goals and objectives, rather than simply being booked for the sake of having it. We’ve all seen this mistake made not only by those who may not know any better, but also by industry veterans.

Every event is thrown with a specific goal or objective in mind. This is especially true with corporate and association events that are often centered around a theme or aspirational ideal, but it is also true for social events.

Pitfall # 2 – Selecting Headline Entertainment Without Considering Demographics

Huge mistake. Why? Well for one thing, the cost. Booking a celebrity is anything but inexpensive, especially when considering the ancillary costs associated with the booking, over and above the artist’s fee. And yet, it happens all of the time. And it happens at the top.

We’ve witnessed it more than once. A CEO or Senior Planner will book a headline act that appeals to him or her without taking into consideration the demographics of the intended audience at large. The fact is that even the most highly respected celebrity will not appeal to everyone, so it’s especially important to book a headline act that has the best shot at appealing to the greatest majority of people in the audience. Otherwise, when people begin conversing at their tables, or even worse, walk out in the middle of the set, you can bet the performance will be considered a flop.

Pitfall # 3 – Booking a Band Seen at a Local Club

This is not to say that those who play clubs or bars are not as talented as those who play events. In fact, this is not about talent at all. It’s about professionalism, and understanding the nuances of events.

The fact is, bands typically have much more freedom at clubs where perhaps they are not forced to hit the downbeat at a prescribed time or follow a dress code, and are paid relatively few dollars, as well as perhaps are encouraged to order drinks from the bar (sometimes as partial payment). These freedoms do not exist within events where the band is being presented as, even if not outwardly expressed, a representation of the company hosting the event. Within this scenario, the band is expected to be prompt, play the most appropriate selection of music given the audience demographic, look crisp and polished, and ultimately represent the hosting company in a positive manner.

In the event arena, celebrities are booked for only a small number of viable purposes; among them, to give audience members an experience they couldn’t get on their own, to raise awareness or funds, or to elevate the cache of a brand or event. If in booking the actual celebrity, the CEO or planner selects the act that he or she prefers, rather than one she or he KNOWS the audience will enjoy, any intended result expected by booking the celebrity will not be met.

Mistake 3 – Booking a Band Seen at a Local Club

This is not to say that those who play clubs or bars are not as talented as those who play events. In fact, this is not about talent at all. It’s about professionalism, and understanding the nuances of events.

Most people cannot distinguish between outstanding musicianship and average musicianship, especially within an event where the focus is not always necessarily on the musicians. But most people (especially planners) will notice when the band is late, when members of the band eat from the buffet or have a beverage from the bar, and of course, what the band is wearing and their general appearance.

Bands typically have much more freedom at clubs where perhaps they are not forced to hit the downbeat at a prescribed time or follow a dress code, and are paid relatively few dollars, as well as perhaps are encouraged to order drinks from the bar (sometimes as partial payment). These freedoms do not exist within events where the band is being presented as, even if not outwardly expressed, a representation of the company hosting the event. Within this scenario, the band is expected to be prompt, play the most appropriate selection of music given the audience demographic, look crisp and polished, and ultimately represent the hosting company in a positive manner.

Anthony Bollotta, is an instructor for Event Entertainment and Audio-Visual, at the University of San Diego’s Certificate in Event Management.

The University of San Diego’s Event Management Certificate program provides the tools and comprehensive education in the essentials of event management from conception to evaluation to meet the goals in each one of the events you execute!

2 comments for “The 3 Most Common Pitfalls in Corporate Entertainment

  1. April 3, 2017 at 2:20 pm

    Great article. If you are looking to book entertainment I would recommend Celebrity Talent International located in Carlsbad, CA.

  2. April 3, 2017 at 1:11 pm

    For those unfamiliar with Anthony Bollotta, I offer this endorsement. He and I have worked together many many times over the decades. Our (event professional’s) track records for predictably creating success are what sustain us and Anthony has forged his (well-deserved) reputation by creating countless victories. Wise planners would agree, the value of knowing in advance that your event will succeed is hard to fully estimate.

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